Registration Information | GYC Louisville

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GYC Housing

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Cancellation Policy

Conference registration fees and exhibit fees are non-refundable. In case of cancellation, the registrant should notify GYC, but no refund will be given. You may transfer your registration to someone else who will attend in your place. Certain conditions apply. See the FAQ page for more information.

Minors & Chaperones Policy

Minors and chaperones must be registered for the same ticket type. See the FAQ page for more details.

Only one person may register as the chaperone of a minor. For example, if you are the parent of a minor, your spouse cannot also register as the chaperone unless they are chaperoning another minor.

Minors Age 7-13: must be chaperoned by a parent/legal guardian (or a chaperone who has notarized written permission from the parent/legal guardian).

Minors Age 14-17: may attend with a chaperone age 21 or older who has written permission from the parent/legal guardian.

Children ages 6 and under may attend under their parent/legal guardian’s registration and do not need to be registered. If the parent/legal guardian has purchased meals, children ages 6 and under may eat those meals with them. Children ages 6 and under do not count as minors towards a chaperone ticket.

International Participants

If you are coming to the GYC conference from outside North America please visit our International Participant Information page for more helpful information.

Admission to Convention Center

The Kentucky International Convention Center is a private facility. Only registered GYC conference participants will be admitted.

Sabbath Only Participants

If you plan to participate in the free programming on Sabbath (Friday night programming not included), you must complete a registration for a Sabbath Pass (no cost unless meal tickets are added). Only registered GYC participants will be admitted inside the convention center.


Event Pass Options

The event pass that you chose will determine at what times you will be admitted to the convention center.

Full Conference Pass – Standard Price

Valid for Wednesday-Saturday

$169 Full Conference – Young Adult (age 18-35)
$319 Full Conference – Adult (36+)
$169 Full Conference – Minor (age 7-17)
$169 Full Conference – Chaperone (see Minor/Chaperone Policy above)

$20 Early Bird Discount Until October 15th!

(See details in Discount section below)

Notice: A late fee of $40 will be applied to all Full Conference registrations made after Nov 25th, midnight Eastern Time.

Evening Only Pass

Valid for Wednesday, Thursday, and Friday evenings from 6:30pm-9:00pm, as well as free Sabbath programming.

Not available to Chaperones, Minors, or International Participants

$69 Evening Only Pass – Young Adult (18-35)
$99 Evening Only Pass – Adult (36+)

Sabbath Only Pass

Valid for Sabbath only. Friday evening programming not included.

Free – a registration is required to access the convention center. Meals may be added to the free Sabbath Only pass.


NEW! Deposit Payment Option

When registering for a Full Conference event pass, you will have the option to chose a Deposit Payment which allows you to pay half of the event pass cost at the time of registration. The remaining balance will then be automatically charged on October 15th. The Deposit Payment option will not be available after October 15th.


Discounts & Rewards Program

Thursday Breakfast – $14
Thursday Lunch – $16
Friday Breakfast – $14
Sabbath Breakfast – $14
Sabbath Lunch – $16

All meals are vegan. There will be gluten-free friendly options provided at all meals, but no designated gluten-free line. If you have Celiac or a serious food allergy, providing your own meals is recommended.

Please Note: There will be no Friday lunch served in the Meal Hall. For those who participate in Friday outreach, a boxed lunch will be provided at no extra charge. Those who opt out of outreach will be responsible for their own lunch on Friday.


Housing Options

Participants must find their own roommates and may fill rooms at their discretion, up to the max guests limit per room. One individual is responsible for reserving the room and can personally divide the room costs between the roommates and collect reimbursement from them. GYC cannot accept partial room payments.

The Galt House Hotel

2.5 blocks from the convention center, 5 min walk

Rates below are per room, per night + taxes & fees

$105 – 1 King Bed, Deluxe Room, Max guests: 2
$109 – 2 Queens Beds, Deluxe Room, Max guests: 4
$119 – 2 Queen Beds, Executive Suite, Max guests: 6

Hyatt Regency Louisville

Across the street from the convention center

Rates below are per room, per night + taxes & fees

$109 – 1 King Bed, Max guests: 2
$109 – 2 Queen Beds, Max guests: 4


More Questions?

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